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We are currently hiring for Ecocamp Summer 2022 Naturalist Counselors for Summer 2022 - download the position description here

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POSITION TITLE: Director of Finance and Administration
POSTING DATE: February 8, 2022
ANTICIPATED START DATE: Open
POSITION REPORTS TO: Executive Director
POSITIONS THAT REPORT TO THIS POSITION: Parking collections staff; Facility Booking Manager; Office
administration staff, volunteers, and interns

FLSA STATUS: Full-time, non-exempt
NO. OF HOURS PER WEEK: 40
STARTING SALARY RANGE: $50-55K

KEY RESPONSIBILITIES:
Managing the Glen Helen Association administrative offices, including:

• Coordinating day-to-day operations

• Supervising and supervising staff responsible for facility rentals, and event coordination, and parking collections

• Supervising part-time and temporary office staff, including students

• Administering personnel matters

 

Managing Glen Helen Association finances, including:

• Staff payroll processing and human resource management

• Budget preparation

• Staff contact for annual audit process

• Preparing counter deposits of checks and cash

• Financial matters, including cost controls, contracts, accounts payable and receivable,

• contributions, pledges, grant management etc. with all Glen Helen programs

• Preparing financial reports

• Reconciling Glen bank accounts monthly

• Processing sales tax and payroll withholding tax payments in the appropriate period

• Maintaining databases, spreadsheets, and printed records

• Working with vendors/contractors/suppliers

• Generating and reviewing revenue and expense contract terms and conditions

• Actively participating in support of Glen Helen Association’s fundraising goals

• Fulfilling responsibilities in the absence of the Executive Director or administrative team members

• Providing overall assistance to the Executive Director

• Additional duties and responsibilities, as agreed upon

 

QUALIFICATIONS:

• The ability to effectively accomplish the aforementioned responsibilities with the highest professional

• standards

• Demonstrated ability to develop and manage projects while keeping meticulous attention to detail

• Demonstrated success in administrative, supervisory, accounting, and/or day-to-day office management

• Solid technological skills, and fluency or ability to learn QuickBooks, FileMaker Pro, Microsoft Suite

• applications, Google Apps, and other relevant programs as necessary

• Excellent verbal and written communication skills, and ability to communicate effectively and

• diplomatically with a wide range of audiences

• Willingness to occasionally work evenings and weekends

• Ability to troubleshoot challenges with patience and creativity

• Ability to thrive in a small, growing organization

• Passion for Glen Helen’s mission and our conservation education work

• Environmental nonprofit experience preferred

CERTIFICATES, LICENSES, REGISTRATIONS:

• Bachelor’s degree required

• BCI/FBI background check required

• Up-to-date COVID vaccination required

 

TO APPLY:
Send cover letter, resume, and contact information for three references to:
GHA@glenhelen.org; or
Director of Finance and Administration Search
Glen Helen Association
405 Corry St.
Yellow Springs, OH 45387

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The work of Glen Helen is also supported by private rentals of our facilities. We are currently seeking dependable as-needed staffing assistance to help with setup and day of event coordination. Help us fulfill our mission and earn some extra cash! See below for information on open positions.

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Event Facilitator- Contract Labor - March - November
Rate: $12.50 per hour

Part-Time, As needed position (2-11 hours per event)

• Provide on-site assistance during evening or weekend events at Glen Helen rental facilities, including weddings, parties, memorials, business meetings, and public events. This is a part-time, as-needed position.

• Arrive before guests (if no staff for set up is on-site) to unlock space and turn on lights, heat, and confirm that space is clean, no damages are visible, and that basic equipment is ready for use. Post signs for parking if needed.

• Greet renters and assist with setup – answer any questions and help renters with where to find or put things. Remind them of any rules or restrictions when necessary.

• Direct traffic and parking as needed – especially for guests needing special assistance or for late arrivals.

• Monitor the facility during the event. Be proactive about picking up trash, keeping restrooms tidy, wiping up spills, eliminating safety hazards. Note anything that is missing or gets broken that will need to be addressed after the event is over.

• Act as an ambassador for Glen Helen. Answer questions about Glen Helen’s history, mission, and programs. Share information with guests interested in membership or rental information.

• Know what to do and whom to contact in the event of an emergency (fire, power outage, car trouble, injury, etc.) Work as a liaison with staff, repairmen, or authorities in order to resolve the problem.

•  Introduce yourself to any service providers (caterers, musicians, officiants, speakers, photographers). Request contact information and ask whether they are accepting referrals. Provide them with our rental brochures in return.

• At the end of the event, assist guests with cleanup, and help guests leave in a timely manner. Review the checkout list with the person who reserved the space and have them sign off on it.

• Turn off all lights, heat, secure doors, etc. Drop off a checklist with Glen Helen staff after the event is over with any comments on how the event went and recommendations for follow-up work or improvements.

• Facilitators are expected to dress appropriately and act in a professional manner to guests and staff.

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To apply, click here to email your resume with contact information to the Executive Director

Event Staging and Parking Management- Contract Labor - March - November

Rate: $15 per hour

Part-time, As needed position (1-4 hours per event)

• Provide set up, cleaning, and tear down assistance during facility rental events at Glen Helen, including weddings, parties, memorials, business meetings, and other private events.

• Arrive on-site at the scheduled time to assist with event set up or tear down, typically tables and chairs.

• Direct traffic and parking as needed – especially for guests needing special assistance or for late arrivals. 

• At the end of the event, work with the event facilitator to complete the checkout list.

• Contractors are expected to dress appropriately and act in a professional manner to guests and staff.

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To apply, click here to email your resume with contact information to the Executive Director.

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